EA to Managing Director and Event Assistant

Infopro Digital are is currently looking for an Executive Assistant & Event Administration Assistant on a permanent contract to strengthen the team within it’s UKREiiF brand based in Leeds. .

Who we are

Infopro Digital is a B2B group specialising in information and technology. With a presence in 20 countries, the group has 4,000 employees of 79 nationalities.

UKREiiF – The UK’s Real Estate Investment and Infrastructure Forum is part of Infopro Digital.

Built Environment Networking Ltd trades as UKREiiF, a national ecosystem that connects investors, developers, local authorities, and regions to support investment, regeneration, and long-term development across the UK.

Our flagship annual event takes place in Leeds each May, welcoming 16,000+ attendees, alongside a programme of monthly UKREiiF Leaders Group events and private investment dinners, including events held at the Houses of Parliament.

The business is growing rapidly and operates in a fast-paced, highly collaborative environment. This is an exciting opportunity to join a driven and ambitious team at a key stage of growth.

Join Infopro Digital and get the best of both worlds

Working at UKREiiF offers the energy and autonomy of a fast-growing specialist business, backed by the scale, structure, and stability of a global organisation, Infopro Digital.

As Executive Assistant & Event Administration Assistant, you will be a key player supporting senior leadership while contributing directly to the successful delivery of UKREiiF’s national events programme.

You will work at the heart of the organisation, balancing high-level executive support with hands-on event coordination.

Role Overview

This is a dual-function role, split equally between:

Executive Assistant to the Managing Director (50%)

Event Administration Assistant (50%)

The role provides high-level administrative support to senior leadership while playing a key part in the coordination and delivery of UKREiiF’s events programme.

You will work closely with the Managing Director and Senior Director, supporting day-to-day operations, executive coordination, and event administration.

Key Responsibilities

Executive Assistant to the Managing Director (50%)

Comprehensive diary management and scheduling

Inbox management and prioritisation of correspondence

Organising internal and external meetings

Preparing agendas, documents, and briefing notes

Coordinating Board and senior leadership meetings

Minute taking and distribution of actions

Booking travel and accommodation

Managing expenses and reconciliations

Acting as a key point of contact for senior stakeholders

Handling sensitive and confidential information with discretion

Supporting the Managing Director with day-to-day administrative requirements

Event Administration Assistant (50%)

Speaker coordination across all UKREiiF events

Delegate coordination and communication

Sending and managing calendar invitations

Booking travel, venues, and hotel accommodation for speakers and attendees

Managing expenses related to speakers and event attendees

Coordinating event logistics including:

Name badges

Printed materials

Menus and signage

Liaising with venues and suppliers

Maintaining accurate event records and attendee information

Supporting the events team during peak delivery periods

Optional: Attendance at monthly UKREiiF events to support on-site event management (not a requirement)

Key Events Supported

UKREiiF Annual Event (Leeds – May, 16,000+ attendees)

UKREiiF Leaders Group monthly events

Private investment dinners

Parliamentary events at the Houses of Parliament

Requirements

Essential

Exceptional attention to detail and accuracy

Strong written and verbal communication skills

Excellent English grammar and professional communication style

Strong organisational and time-management skills

Ability to manage multiple priorities simultaneously

Calm and effective under pressure

Confident communicating with senior and high-profile stakeholders

Strong IT skills (Microsoft Office / Outlook / Teams)

Desirable

Experience or demonstrable examples of providing executive-level administrative support

Exposure to events, hospitality, conferencing or coordination roles

Experience working in a fast-paced or high-growth business environment

Previous EA experience is not essential; training and support will be provided for the right candidate with strong capability and attitude

Personal Attributes

We are looking for someone who is:

Proactive and self-motivated

Highly accurate and detail-focused

Calm under pressure

Professional and confident in communication

Approachable and collaborative

Adaptable and flexible during busy periods

Comfortable working with senior leaders and external stakeholders

Working Environment & Flexibility

Hybrid working available, dependent on workload and event delivery requirements

Increased workload expected in the lead-up to and during the UKREiiF annual event

Additional time off will be provided following the main event period

Benefits

Generous Annual Leave – 25 days, rising to 30

We know how it important it is to have time off, which is why we start you off with 25 days of holiday (excluding bank holidays) and reward your loyalty with up to 30 days (increases by 1 day after 3 years’ length of service).

Group Personal Pension Plan

Your future matters to us. Our pension plan is here to help you grow your savings and feel secure about the years ahead.

Annual Retirement Planning Advice

We want to support you in preparing for life after work, so we offer complimentary retirement planning sessions each year, giving you expert guidance to make informed choices about your pension, savings, and long-term goals.

Mortgage Advice

We’ve partnered with Charles Cameron & Associates to offer free mortgage support, with personal advice and full guidance from start to finish. Whether you’re buying, remortgaging, investing, or planning ahead, their specialists can help.

Life Assurance

We provide life assurance to give you and your loved ones peace of mind.

Interest-Free Season Ticket Loan

Commuting can add up quickly, but it doesn’t have to. Our interest-free travel loan helps you spread the cost, so getting to work feels lighter on your wallet.

Private Medical Insurance

Your health is a priority. With private medical insurance, you’ll have access to quality healthcare quickly, without the long waits (eligible after 2 years’ length of service).

Employee Assistance Programme (EAP)

If you prefer to speak to someone outside of work, our EAP gives you confidential advice and counselling to help with everything from work pressures to personal matters.

Employee Retail and Gym Discounts

From high-street favourites to fitness that fits your lifestyle, enjoy exclusive savings that make your pay go further.

Hybrid / Remote Working

Everyone should have a healthy balance between their professional and personal life. With our office attendance hybrid model, you’ll have the flexibility to work in the way that suits you best.

Cycle to Work Scheme

Save money and reduce your carbon footprint by swapping the train or car for two wheels.

Holiday Buying Scheme

Sometimes 25 days isn’t enough, we get it! Buy extra days off every March to enjoy more time for the things that matter most.

Health Cash Plan

With our health cash plan with Medicash, you can claim back on treatments like physio, dental, and optical, so you’re supported head-to-toe.

Employee Referral Scheme

Great people know great people. Earn rewards for introducing talented friends and colleagues who join our team.

Enhanced Family-Friendly Leave

We believe family always comes first, and we understand how important life’s big moments are. That’s why our enhanced maternity, paternity, and parental leave policies provide the extra flexibility and support you need.

Wellbeing Tools & Resources

We want to make sure you feel support in every part of your life. From financial guidance to physical health and mental wellbeing support, we provide tools and resources to help you thrive inside and outside of work.

Why Join Us?

UKREiiF is growing at a strong and exciting pace. This role offers the opportunity to:

Work closely with senior leadership

Gain exposure to major national events

Develop executive-level administrative skills

Be part of a collaborative, ambitious and supportive team

Play a key role in shaping the delivery of a nationally significant forum

This is an excellent opportunity for an organised, motivated individual looking to build a long-term career within a fast-growing business at the heart of the UK’s built environment sector.