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Administrative Assistant

  • Published on

  • Location

    Tunis, Tunisia
  • Contrat type

    Permanent
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Administrative Assistant

Administrative Assistant

Infopro Digital group is recruiting an Administrative Assistant on a permanent basis to join its entity Red-On-Line

Red-on-line is looking to recruit one permanent full-time Buyer assistant to be based in either London, Paris or New-York and manage our partners purchasing/invoicing process.

Presentation of the activity or service

Red-on-line is part of Infopro Digital (http://www.infopro-digital.com) who is a fast growing information services business with an absolute focus on growth and innovation. Globally the business has 3,200 employees across 15 countries; and revenues of €440m across six professional markets: automobile, construction, retail, insurance and finance, public sector and industry.  Our international presence includes a vibrant culture and offices in London, New York, Hong Kong and Paris

Since 1999, Red-on-line provides Environmental Health and Safety Compliance Solutions to more than 16,000 industrial sites in 83 countries in 14 native languages. Red-on-line expertise covers Content, Consulting and Software; thereby offering a comprehensive platform to support its clients to mitigate EHS Risks: Legal Registers and Monitoring we also provide applications for; Incident Tracking, reporting Work Accidents, conducting Audits and Inspections, managing Action plans, and assessing and implementing Risk Analysis software.

Red-on-line has 10 offices around the world to be closer to its clients and also to local regulations and work with over 50 partners (https://www.red-on-line.com).

Key task and responsibilities:

As a key member of the sales team you will work in a growing department where there is opportunity to learn, develop and work on challenging projects.

Your role is to :

•Responsible for data entry, quote recording and invoices processing.

•Ensure the invoice management system is secured, reliable and efficient.

•Assist to the management of our international operations budget.

What you will be doing :

Quotes and invoice recording

-Generate a purchase order for all quotes approved by the Partner Manager;

-Make entries and keep records of approved quotes in the cost management system (Monday & Esker);

-Be responsible for the data entry, recording and review of the cost management system;

-Reception and reconciliation of invoices with quotes;

-Validate invoices for payment;

Assistance to Partners management Department:

-In charge of creating tickets for all external users request; incidents; new accounts in BO, SharePoint.

-Master ROL IT ticketing system (My Support)

Report:

-Report KPIs on the Cost Management System operations (weekly basis)

Services/Software/Software understanding and mastering:

-Master Cost Management System (Mondays and Esker) as well as Services

You will report to hierarchically to Partner Manager.

About you:

The role of Administrative Assistant within the Infopro Digital group is for you if :

•You pay attention to details

•You are strongly organized

•You have a Great communication and time management skill

•You have strong capabilities to handle various tasks

•You are Proactive and able to challenge existing process

•You are fluent in writing English

•French is a must have

With more than 300 jobs, Infopro Digital offers many career opportunities. 

Within the group, you will have the chance to work with multidisciplinary teams on exciting projects. 

If you have the will and determination to succeed in a dynamic environment, then don’t hesitate to apply!

Learn more about us 

Infopro Digital is a B2B group specialising in information and technology. With a presence in 18 countries, the group has 4,000 employees of 55 nationalities. 

Infopro Digital connects professional communities. 

Our brands are leaders in the five key economic sectors: construction and public sector, automotive, industry, risk & insurance, and retail.

With our solutions, decision makers make informed decisions and companies develop their business and performance in a sustainable way.